Jobs

Location: Gusau, Zamfara
General Objective / Summary

Under the supervision of the Administrative Manager, the Human Resources Assistant assists him/her in all the activities related to human resources management at the base office.
Responsibilities and Tasks
Administrative management & follow-up:

Organize the necessary personnel and contractual documents for all base staff
Ensure that all HR files are complete and updated
Manage the physical and electronic archival of HR files as per the archiving and filing process
Prepare administrative equipment of base staff (ID cards,, medical insurance cards, etc.)
Record minutes of meetings when asked by the line manager
Receive and compile any claims from base national staff, and report them to his/her line manager
Prepare, compile and share mission documents on a weekly basis (job announcements, recruitment follow up, etc.)
During onboarding of new staff, prepare all documentation for base staff to ensure they benefit from all social covers offered by PUI
Update the base internal contact list on a monthly basis by compiling and verifying data received from bases
Prepare the HR files for audit and verification visits
Assist the Admin manager in the preparation of meetings when needed.
Human Resources management for national staff:

Maintain confidentiality of HR information
Assist the Admin Manager in the implementation and respect of HR policy and procedures
Prepare local staff contracts and amendments and ensure each staff is aware of contract terms & conditions
Keep track of the base staff leaves and update concerned tools accordingly
Follow up on the evaluation/appraisals deadlines for national staff and inform their managers accordingly
Regularly update the Base HR database,
Ensure the respect of terminatioon procedures and prepare all necessary documents
When delegated, update the base key staff organizational charts.
Recruitment:

Maintain and ensure the completion of all recruitment documents in HR files
File and archive the resumes received on the email address and transfer them to recruiters
Be the focal point for the communication with candidates throughout the whole process
Schedule technical tests and interviews
Assist the Admin manager in the recruitments at base level and attend interviews when needed
Prepare the integration of any new employee.
Capacity building:

Assist in identifying training institutions as per the identified needs
Assist the line Manager to organise or plan trainings
Archive training certificates and attendance sheets in HR files as per the archiving process
Forward to line manager the identified skills to be improved that were reported in performance appraisals
Update the concerned tools according to trainings received.
Payment:

Collect, monthly, the advances on salaries request
Update all changes related to change of bank account for Base staff in the HR data base.
Priorities of the Department:

Assist in the good application of the ISR and guidelines
Digitalization of the HR files Assist in the physical and electronic archival of hr files as per the archiving and filing process
Ensure a confidentiality on all HR matters
assist in the implementation of capacity building plan
follow up on the evaluation/appraisal deadlines for national staff
Ensure that all THE base staff are well registered to benefit of all social and medical coverage provided by PUI.
Qualifications

Interested candidates should possess a Bachelor’s Degree with 3 – 5 years experience. 
Salary
N406,146 monthly.
Application Closing Date
17th July, 2025.
How to Apply
Interested and qualified candidates should:
Click here to apply

Note: The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.